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Quadro Manual III: Extension User's Guide Extension User’s Menus

To Mark a Voice Mail Record

1. Select the checkbox of the corresponding record in the Voice Mailbox table that should to be marked. Press Select all if all extensions should

to be marked.

2. Select the desired marking type from the Mark drop down list.

3. Select the Mark button to initiate the marking operation. Depending on the selected marking type the record(s) will show an image sign in the

corresponding BM field.

To Delete a Voice Mail Record

1. Select the checkbox of the corresponding record(s) in the Voice Mailbox table that should to be deleted. Click on Select all if all records should

to be deleted.

2. Select the Delete button.

3. Confirm the deletion with Yes. The selected voice messages will be deleted. To abort the deletion and keep the messages in the inbox, select

No.

Voice Mail Settings

The Voice Mail Settings permits enabling the Voice Mail Service for the callers if the called extension is not available or does not answer. The

voice mail system will be activated allowing the caller to leave a voice message. This page also provides information on the voice mailbox settings

such as maximal mail message duration, voice mail indication method when a new voice mail arrives, various settings for the voice mailbox as well

as a possibility to send voice mails via e-mail.

Please Note: Voice Mail Settings are only available when the Voice Mailbox is enabled on the extension. If you find Voice Mail Settings are

unavailable please refer to your system administrator.

The Voice Mail Settings page offers the following input options:

Maximum mail message duration lists the possible values for the

maximum mail duration (counted in minutes) during which a voice

mail will be recorded. The Unlimited selection allows voice message

recording as long as the user’s space remains.

Ask password before granting local access to mailbox protects

local access of the user’s voice mailbox. If the checkbox is checked a

user password will be required to access the voice mailbox via

a

digit combination.

Ask password before granting remote access to mailbox protects

remote access of the user’s voice mailbox. If the checkbox is checked

a user password will be required to access the voice mailbox when

reaching it through the Auto Attendant.

Send welcome message enables a welcome message to be played

to the user when accessing the mailbox locally.

Play Voice Mail Help is an optional setting that plays voice mail help

instructions to the user when entering the Voice Mailbox. This option

guides the user through the mailbox, explaining how to play and

delete the voice mails as well as modifying system messages.

Automatically play messages will auto play of all voice mails.

Whenever entering the voice mailbox, the system will sequentially

play the date/time when the message was received followed by the

voice mail itself in the order sorted by the priority level (starting with

the message in highest priority) or. If no priority is specified, they will

be played in the order in which messages were received, i.e. starting

with first (oldest) message. When the last message is played, the

Voice Mail help will be replayed.

Send mails count information message announces the number of

New (unread) voice messages in the mailbox when entering the

mailbox.

Fig. III-4 Voice Mail Settings page

Send date/time information message announces the time and date a voice message was received and is played before every voice message.

Send beep at the end of message enables an optional parameter that activates a “beep” sound after each played voice message.

When the Silent VM recording checkbox is selected, callers who have reached the extension's voice mail service will not hear an invitation to

record a voice mail and the following beep sound. The voice mail recording will start without any additional notification.

Send new voice message via email is an option to send new voice mail files via e-mail to the defined recipients. Mails will be automatically

converted to the PCMU (CCITT u-law, 8 kHz, 8 bit Mono) wave format before being attached to the e-mail. Checkbox activates the following input

options:

Email Address requires the e-mail address(es) of the person(s) that should to receive the newly arrived voice mails on their e-mail account(s).

Use a space, semicolon or a comma to separate the mailing addresses in the text field.

The next two fields are used for retransmission of the voice mail via email. Number of times text field requires the maximum number of times

the voice mail will be delivered via email to the recipient within the interval (in minutes) defined in the Repeat every text field. If the voice mail is

required to be sent only once, insert “1” in Repeat every text field and “0” in the Number of times text field.

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